Office Service Clerk

Full-time
New York, NY
Posted 2 weeks ago

J&R Ross Agency, L.L.C., a professional legal staffing agency, is seeking an Office Service Clerk  to join an established law firm. This role is a perfect fit for an office service clerk with experience in the following: hospitality duties, receptionist backup, supply room and copy center maintenance and inventory, mail room duties, video meeting setups, records management functions, office filing, and IT backup. The Office Services Clerk must work as a team player and maintain good lines of communication with attorneys, paralegals, secretaries and other service department staff.

All employees are required to have the first round of the COVID 19 vaccine in order to enter offices. 

Responsibilities include:

  • Hours: 11:30 am – 7:30 pm
  • Handle hospitality set up for client and non-client related meetings
  • Provide backup receptionist coverage
  • Assist IT department with office meeting set ups
  • Assist IT department with new hire set ups
  • Assist IT department with troubleshooting minor issues
  • Maintain guest offices with supplies and related materials
  • Inventory office and kitchen supplies
  • Stock refrigerated items
  • Maintain office vendor files
  • Place service calls with vendors and be able to interact with technicians for equipment and convenience copiers
  • Maintain all office filing
  • Inventory and maintain file room spreadsheet
  • Send and retrieve boxes from offsite storage
  • Maintain records storage for the office and attend Records Department meetings as necessary. Maintain attorney departure files
  • Copy center duties including printing, scanning and binding projects
  • Mail room duties as needed
  • Program, operate and trouble shoot low/high speed and color copiers

Successful candidate will demonstrate:

  • High school diploma
  • College degree preferred
  • Experience with office administrative work preferred
  • Spanish language skills required

Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team.

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