J&R Ross Agency, LLC, a professional legal recruiting firm, is seeking a Legal Secretary to join an established rapidly growing law firm. This role is a perfect fit for a Legal Secretary who is interested in joining an established law firm with a host of growth opportunities.

The successful candidate will enjoy a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, and Long-Term Disability.

Salary: $65,000.00 – $85,000.00 per year

Qualifications

• Must have 3+ years Litigation experience
• This position is not a remote position and will require you to be in office
• Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules
• Must know Microsoft Office Suite (Word, Outlook, Excel)
• Experience working with a document management system
• Strong interpersonal relationship skill
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Ability to prioritize and work independently
• Work well under pressure, remain flexible, be proactive, resourceful and efficient
• Strong written and verbal communication skills

Responsibilities

• Prepare pleadings and discovery documents for filing and service
• Prepare court forms such as California Judicial Council Forms for attorneys review
• Schedule depositions with attorneys, clients, witnesses, and court reporters
• Schedule conference calls and on-site/off-site meetings
• Arrange and coordinate travel arrangements
• Calendar depositions, hearings, trials and all associated dates.
• Manage Outlook calendar of all appointments, conferences and meetings
• Open new matters, run conflict checks for partner’s review, prepare engagement letters
• Document management and organization, saving documents and emails to document management system.
• Become familiar with court rules and filing procedures
• Prepare cover letters for attorney bills
• Submit attorneys expense reports
• Manage bills for third party vendors, process check requests and follow up with accounting
• Excellent spelling, grammar and punctuation

Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team.