Job description:
Legal Secretary (Litigation)
About the Opportunity
Our growing litigation practice is seeking an experienced Legal Secretary to provide high-level administrative and litigation support to attorneys handling complex civil litigation matters. This role is ideal for a highly organized professional who thrives in a fast-paced environment and excels at managing competing priorities, court deadlines, and complex scheduling demands.
The successful candidate will have strong experience with civil court filings, litigation procedures, and coordinating schedules involving multiple attorneys, clients, experts, opposing counsel, and court personnel. Scheduling is a critical component of this role and requires exceptional attention to detail, persistence, and organizational skills.
Key Responsibilities
Litigation Support
- Prepare, format, proofread, and finalize legal documents, correspondence, pleadings, motions, and discovery materials.
- File pleadings and legal documents in Georgia State and Superior Courts, Federal Courts, and electronic filing systems.
- Monitor court dockets and track filing deadlines.
- Maintain and organize case files, both electronic and physical.
- Assist attorneys with trial preparation, hearing preparation, and document management.
Scheduling & Calendar Management
- Coordinate and schedule:
- Depositions
- Mediations
- Hearings
- Court appearances
- Client meetings
- Expert witness meetings
- Attorney conferences
- Manage complex calendars involving multiple parties, attorneys, experts, witnesses, and court personnel.
- Resolve scheduling conflicts while ensuring compliance with court deadlines and attorney availability.
- Confirm appointments, send calendar invitations, and maintain accurate scheduling records.
- Track and communicate schedule changes proactively.
Administrative Support
- Answer and direct client and court-related communications.
- Process incoming and outgoing mail and legal correspondence.
- Coordinate travel arrangements and meeting logistics as needed.
- Enter and maintain case information within the firm’s case management systems.
- Assist with billing support, time entry, and expense processing.
Required Qualifications
- Minimum 3+ years of legal secretary experience, preferably in civil litigation.
- Strong experience with Georgia civil court filing procedures and e-filing platforms.
- Demonstrated experience coordinating complex litigation schedules involving multiple parties.
- Knowledge of litigation procedures, court rules, and legal terminology.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to prioritize multiple deadlines in a fast-paced legal environment.
- Proficiency with:
- Microsoft Office Suite
- Outlook Calendar
- Adobe Acrobat
- Legal document management systems
- Court e-filing systems
Preferred Qualifications
- Experience supporting insurance defense, medical malpractice defense, or general civil litigation practices.
- Familiarity with Georgia State, Superior, and Federal Court procedures.
- Experience using case management and docketing software.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- legal secretary: 3 years (Required)
- scheduling: 3 years (Required)
- efiling: 3 years (Required)
Ability to Commute:
- Atlanta, GA 30329 (Required)